5 Minute Platform Check | How Much of Your Workspace Are You Using?

Question 1 of 5 · Feature Activation

Your workspace includes these 5 capabilities. How many can your team use right now?

Check whether each one is accessible today — not planned, not partially set up, actually usable:

AI Writing Gemini in Docs/Gmail · Copilot in Word/Outlook

Meeting Transcription Meet auto-transcripts · Teams transcription

Workflow Automation AppSheet · Power Automate

Data Analysis Sheets AI · Excel Copilot · Looker Studio

Smart Scheduling Calendar Appointment Slots · Microsoft Bookings

None of these

Haven't activated any of them yet

1–2 of these

A few are turned on, most aren't

3–4 of these

Most are active, one or two still not set up

All 5

Team actively uses all of them day-to-day

Question 2 of 5 · SaaS Spend

How much does your team spend on third-party tools monthly?

Think Slack, Zapier, Dropbox, Calendly, Notion, Canva — anything outside your core workspace subscription.

$0 — we don't use any

Everything runs in the workspace

$100–300 / month

A few tools, mostly under control

$300–600 / month

Meaningful overlap with what workspace includes

$600+ / month

Significant parallel spend on top of the subscription

Question 3 of 5 · Automation Behavior

When your team needs to automate a workflow, what actually happens?

Be honest — what does your team do in practice, not what they're supposed to do?

We build it in our workspace

AppSheet, Power Automate, or Apps Script — first instinct

We have a formal process and ownership

Someone owns automation decisions for the team

We search for a third-party tool

Zapier, Make, or something new — workspace isn't the first thought

We do it manually

Automation isn't really on the team's radar yet

Question 4 of 5 · Utilization Estimate

What percentage of your workspace features do you think your team is actively using?

Gut estimate is fine — think about what's actually part of daily workflows vs. what exists but nobody uses.

Less than 20%

Email and documents — everything else is untouched

20–40%

Core tools active, advanced features mostly unused

40–60%

Good adoption on key tools, some gaps remain

60%+

Strong platform culture, most features part of daily work

Question 5 of 5 · Meeting Intelligence

How does your team handle meeting notes and recaps?

This is one of the highest-signal indicators of platform maturity — how your team captures and shares what was decided.

AI-generated transcripts and auto-summaries

Meet or Teams handles it — notes sync automatically

Manual notes shared in the workspace

Someone writes them up and shares in Drive or SharePoint

Forwarded emails, no real system

Someone sends a recap to the group — hit or miss

We don't systematically capture them

Every meeting disappears — decisions live in people's heads

5 Questions.
See Where You Actually Stand.

Get your full activation blueprint

Ready to close the gaps?

5 Questions.See Where You Actually Stand.

Get your full activation blueprint

Ready to close the gaps?

5 Questions.
See Where You Actually Stand.